ARTICLE 1
PURPOSES
1.1 The purposes
of the Corporation are exclusively charitable as set
forth in the Articles of Incorporation.
In pursuing such purposes, the Corporation
shall not act so as to impair its eligibility for
exemption under Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended.
The Corporation has no authority to issue capital
stock.
ARTICLE 2
OFFICES
1.2 Registered
Office. The
registered office of the Corporation shall be at such
location in Maryland as the Directors may from time
to time determine.
1.3 Other
Offices.
The Corporation may also have offices at such
other places as the Directors may select and the business
of the Corporation shall require.
ARTICLE 3
DIRECTORS
1.4
Powers. The business and affairs of the Corporation
shall be managed by the Board of Directors, except
as otherwise required by Maryland statutory law, these
Bylaws or a resolution duly adopted by the Board.
1.5 Qualifications
of Directors.
Each Director shall be an individual of at
least 18 years of age, who need not be a resident
of Maryland.
1.6 Number,
Election, Term.
The Board of Directors shall consist of not
fewer than three (3) nor more than nine (9) persons.
Directors
shall be nominated by the Nominating Committee and
shall be approved annually by the Board of Directors
at the annual meeting of the Board. Directors shall serve for terms of three (3)
years and until their successors are approved and
qualified. As nearly as possible, an equal number of terms
shall expire each year.
No Director shall serve for more than three
(3) consecutive terms, but a former Director may return
to the Board after an absence of one year. Service for more than eighteen (18) months
of any term shall, for purposes of this paragraph,
be deemed service for a full term.
1.7 Removal. Any Director may be removed from office, with
or without the assignment of any cause, only at a
duly convened meeting of the Board and by two-thirds
vote of the entire Board. The removal will occur only after a recommendation for such action
is received by the Board from any Director, and after
a period of seasoning on the recommendation has occurred
that normally shall extend until the next regular
meeting of the Board.
No Director shall be removed without having
the opportunity to be heard at such meeting, but no
formal hearing procedure need be followed.
1.8 Quorum. A majority (more than 50%) of the Directors
in office shall constitute a quorum of the Board at
any regular meeting, including the annual meeting.
1.9 Regular
Meetings.
Meetings, including the annual meeting, shall
be held as determined by the Board.
1.10 Annual
Meeting.
The annual meeting of the Board shall be
held on a date during the fourth (4th) calendar quarter
of each year.
1.11 Special
Meetings.
Special meetings of the Board may be called
by the President or at the written request of more
than fifty percent (50%) of the Directors.
1.12 Conduct
of Meetings. Decisions
will be made by a majority of the Board; although
the decision to dissolve, borrow money, or pledge
assets requires the approval of two-thirds of the
Board.
1.13 Unanimous
Consent of Directors in Lieu of Meeting. Any action which may be taken at a meeting of the Board may be taken
without a meeting if a consent or consents in writing
setting forth the action so taken shall be given by
each and all of the Directors in office and shall
be filed with the Recording Secretary and included
with the Board or committee minutes.
1.14 Teleconference
Meetings. Any
Director may participate in a meeting of the Board
or any committee thereof by means of a conference
telephone or similar communications equipment by which
all persons participating in the meeting can hear
each other. Participation in a meeting by these means constitutes presence in
person at the meeting.
1.15
Evaluation. The Directors shall at least every other year
evaluate their own performance and the composition
of the Board in terms of the skills, experience and
contributions of its members to identify ways it may
improve its effectiveness by selection of new Directors
and otherwise.
ARTICLE 2
OFFICERS
2.1 Positions,
Selection, Term.
The officers of the Corporation shall include
a President, Vice President, Secretary, and Treasurer,
and such other officers whose positions shall be created
from time to time by the Directors.
The Directors shall select the officers at
the annual meeting of Directors, and the officers
shall serve for a term of one year and until their
successors are selected and qualified.
Those persons selected for officer positions
created by these Bylaws shall be selected from among
the Directors.
2.2 Consecutive
Terms. Officers
may be selected for consecutive terms.
2.3 Duties. The duties of the officers shall include the
following:
(a) The President
shall preside at all meetings of the Directors and
Executive Committee; shall generally supervise the
business of the Corporation and ensure that the Corporation
remains in good standing; and shall execute documents
on behalf of the Corporation.
The President shall be an ex-officio member
of every Corporation committee other than the Nominating
Committee.
(b) The Vice President
shall act in the absence of the President.
(c) The Treasurer
shall assure that accurate accounts of the receipts
and disbursements of the Corporation are maintained;
shall cause financial reports to be provided to the
Board as requested, but not less than once a year;
shall file corporate tax returns; and shall perform
such other duties as may be prescribed by the Board
or by the President.
(d) The Secretary
shall:
(1) in the absence
of the President or Vice President, execute documents
on behalf of the Corporation and, when necessary,
attest the signatures of the Chairman or Vice Chairman;
(2) assure that
appropriate notice is given for all meetings of the
Board, that minutes are prepared and maintained for
all meetings of the Board, and that Directors receive
copies of Board meeting minutes;
(3) and perform
such other duties as may be prescribed by the Board
or by the President.
(e) Removal of Officers. Any officer or agent may be removed by the
Board in accordance with Article 3.4.
ARTICLE 3
COMMITTEES
3.1 Establishment. The Board may establish one or more committees
to consist of one or more Directors of the Corporation. Any such committee, to the extent provided
in the resolution of the Board, shall have and may
exercise any of the powers and authority of the Board,
except that no committee shall have any power or authority
as to the following:
(a) The filling
of vacancies on the Board.
(b) The adoption,
amendment or repeal of the Bylaws.
(c) The amendment
or repeal of any resolution of the Board.
(d) Action on matters
committed by the Bylaws or by resolution of the Board
to another committee of the Board.
If any person
who is not a Director is appointed to any committee
of the Board, such non-Director shall have no right
to participate in any vote or in a decision on any
question that would create a binding obligation of
the Corporation.
3.2 Appointment
to Committees.
Unless otherwise determined by the Board or
set out in these Bylaws, the President shall name
members of all committees, subject to the approval
of the Board.
3.3 Executive Committee.
The Executive Committee shall consist of
the President, Vice President, Secretary, Treasurer and
one Director who is not an officer.
The Executive Committee shall be authorized to
act on behalf of the Board, and shall meet when matters
are time sensitive and when it is not practicable to hold
a called meeting of the Board. Notice of any such meetings of the Executive Committee shall be
given to all Directors, and a report of any actions taken
shall be made at the next regular meeting of the Board.
3.4 Nominating
Committee.
The Nominating Committee shall consist of three
members, each of whom shall be a Director.
The Nominating Committee shall nominate Directors,
and shall submit nominations in writing to the Board
at least one month prior to its annual meeting.
3.5 Creation
and Composition of Advisory Boards.
The Corporation may, in its discretion, establish
Advisory Boards that may include persons who are not
Directors. Such
Advisory Boards shall have no power to bind the Corporation
and shall have only such other responsibilities and
duties as delegated to them by the Board or the President.
ARTICLE 4
RESIGNATIONS
AND VACANCIES
4.1 Resignations. Any Director or officer may resign such position
at any time, such resignation to be made in writing
and to take effect from the time of its receipt by
the Corporation, unless some later time may be fixed
in the resignation, and then from that date. The acceptance of the resignation by the Board shall not be required
to make it effective.
4.2 Filling
Vacancies.
(a) If a vacancy
exists among the positions available for Directors
for any reason, the Directors may, after consultation
with the Nominating Committee, approve a successor
Director to serve the remainder of the applicable
term.
(b) If the position
of any officer becomes vacant for any reason, the
Directors may choose a person or persons who shall
hold office for the remaining term.
ARTICLE 5
MEETINGS
AND NOTICES
5.1 Place
of Meetings.
Meetings may be held at such place within or
without Maryland as the Board may from time to time
determine.
5.2 Notice. Twenty-one (21) days written notice shall be
given of any regular meeting (including an annual
meeting) and any special meeting of Directors.
Written notice may be given either personally
or by sending a copy thereof by first class or express
mail, postage prepaid, or courier service, charges
prepaid, or by facsimile transmission or electronic
mail, to that person's address (or facsimile number
or e-mail address) supplied by that person to the
Corporation for the purpose of notice.
If the notice is sent by mail or courier service,
it shall be deemed to have been given to the person
entitled thereto when deposited in the United States
mail or with the courier service for delivery to such
person or, in the case of facsimile or electronic
mail when dispatched.
Such notice shall specify the place, day and
hour of the meeting and shall include an agenda, if
the notice is of a regular meeting, or a statement
of the reason for the meeting, if the notice is of
a called meeting, and any other information that may
be required by the Act or these Bylaws.
5.3 Waiver
of Notice.
Any required notice may be waived by the written
consent of the person entitled to such notice either
before or after the time for giving of notice, and
attendance of a person at any meeting shall constitute
a waiver of notice of such meeting, except where a
person attends a meeting for the express purpose of
objecting to the transaction of any business because
the meeting was not lawfully called or convened.
5.4 Electronic
Mail. Any
action which may be done, or is required to be done,
in writing under these Bylaws or the Act, including
agreement to a unanimous written consent, shall be
valid if sent and received by electronic mail.
ARTICLE 6
LIABILITY
AND INDEMNIFICATION
6.1 General
Rule. An
officer or Director shall not be personally liable
for monetary damages as Director for any action taken,
or any failure to take any action, unless:
(a)
the officer or director has breached or failed
to perform their duties in accordance with the standard
of conduct contained in Maryland statutory law and
any amendments and successor acts thereto; and
(b) the breach
or failure to perform constitutes self-dealing, willful
misconduct or recklessness;
Provided,
however, the foregoing provision shall not apply to
(a) the responsibility or liability of an officer
or Director pursuant to any criminal statute or (b)
the liability of an officer or Director for the payment
of taxes pursuant to local, state or federal law.
6.2 Indemnification. The Corporation shall indemnify any officer
or Director who was or is a party or is threatened
to be made a party to any threatened, pending or completed
action, suit or proceeding, whether civil, criminal,
administrative or investigative, (and whether or not
by, or in the right of, the Corporation) (a “Proceeding”)
by reason of the fact that such person is or was a
representative of the Corporation, or is or was serving
at the request of the Corporation as a representative
of another domestic or foreign corporation for-profit
or not-for-profit, partnership, joint venture, trust
or other enterprise, against expenses (including attorneys’
fees), judgments, fines and amounts paid in settlement
actually and reasonably incurred in connection with
such Proceeding if such person acted in good faith
and in a manner he or she reasonably believed to be
in, or not opposed to, the best interests of the Corporation,
and with respect to any criminal proceeding, had no
reason to believe such conduct was illegal, provided,
however, that no persons shall be entitled to indemnification
pursuant to this Article in any instance in which
the action or failure to take action giving rise to
the claim for indemnification is determined by a court
to have constituted willful misconduct or recklessness;
and provided, further, however, in instances of a
claim by or in the right of the Corporation, indemnification
shall not be made under this section in respect of
any claim, issue or matter as to which the person
has been adjudged to be liable to the Corporation
unless and only to the extent that the court of competent
jurisdiction in the county in which the registered
office of the Corporation is located or the court
in which the action was brought determines upon application
that, despite the adjudication of liability but in
view of all the circumstances of the case, such person
is fairly and reasonably entitled to indemnity for
such expenses that the court shall deem proper.
6.3 Procedure. Unless ordered by a court, any indemnification
under Section 8.2 or otherwise permitted by law shall
be made by the Corporation only as authorized in the
specific case upon a determination that indemnification
is proper in the circumstances because he or she has
met the applicable standard of conduct set forth under
that section. Such determination shall be made:
(a) by a quorum of
the Board of Directors who were not parties to the
action or proceeding; or
(b) if such a quorum
is not obtainable or if obtainable and a quorum of
disinterested directors so directs, by independent
legal counsel in a written opinion.
6.4 Advancement
of Expenses. The Corporation shall advance
expenses incurred by an officer or Director who may
be eligible for indemnification pursuant to this Article
in defending a Proceeding unless such Proceeding is
brought against the person by or in the right of the
Corporation, and may advance such expenses in any
case in which it decides indemnification may be appropriate,
in advance of the final disposition of such Proceeding,
upon receipt of an undertaking by or on behalf of
such person to repay the amount so advanced if it
shall ultimately be determined that such person is
not entitled to be indemnified by the Corporation.
6.5 Continuing
Right to Indemnification.
The indemnification and advancement of expenses
provided pursuant to this Article shall continue as
to any person who has ceased to be an officer or Director
of the Corporation and shall inure to the benefit
of the heirs, executors and administrators of such
person.
6.6 Other
Rights. This
Article shall not be exclusive of any other right
which the Corporation may have to indemnify any person
as a matter of law.
ARTICLE 7
AMENDMENTS
7.1 Articles
of Incorporation.
The Articles of Incorporation of the Corporation
may be amended by the vote of seventy percent (70%)
of the Board at any duly convened meeting of the Board
after not less than ten (10) days notice of such purpose
has been given, including a copy of the proposed amendment
or a summary of the changes to be effected thereby.
7.2 Bylaws. The Bylaws may be amended by the vote of seventy
percent (70%) of the Board at any duly convened meeting
of the Board after not less than ten (10) days notice
of such purpose has been given, including a copy of
the proposed amendment or a summary of the changes
to be effected thereby.
ARTICLE 8
MISCELLANEOUS
8.1 Fiscal
Year. The
fiscal year of the Corporation shall begin on the
first day of January and end on the last day of December.
8.2 Conflicts
of Interest. The
Board’s conflict of interest policy is found in Appendix
A.
8.3 Headings. In interpreting these Bylaws, the headings
of articles shall not be controlling.
8.4 Bond. If required by the Board, any person shall
give bond for the faithful discharge of his or her
duty in such sums and with such sureties as the Board
shall determine.
8.5 Subventions. The Corporation shall be authorized, by resolution
of the Directors, to accept subventions on terms and
conditions not inconsistent with the Maryland General
Corporation Law and to issue certificates therefor.
8.6 Corporate
Seal. The
corporate seal of the Corporation shall be in circular
form and shall bear the name of the Corporation and
the words “Corporate Seal, Maryland 2008.”
Adopted:
CONFLICTS OF INTEREST POLICY
Article I
Purpose
The purpose of this conflicts of interest policy is to protect
this tax-exempt organization’s
(the “Organization”) interest when it is contemplating
entering into a transaction or arrangement that might
benefit the private interest of an officer or director
of the Organization or might result in a possible
excess benefit transaction.
This policy is intended to supplement but not
replace applicable state and federal laws governing
conflict of interest applicable to nonprofit and charitable
organizations.
Article II
Definitions
1. Interested Person
Any director, principal officer, or member of a committee with
governing board delegated powers, who has a direct
or indirect financial interest, as defined below,
is an interested person.
2. Financial Interest
A person has a financial interest if the person has, directly
or indirectly, through business, investment, or family:
a. An ownership
or investment interest in any entity with which the
Organization has a transaction or arrangement,
b. A compensation
arrangement with the Organization or with any entity
or individual with which the Organization has a transaction
or arrangement, or
c. A potential
ownership or investment interest, or compensation
arrangement with, any entity or individual with which
the Organization is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well
as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of interest.
Under Article III, Section 2, a person who
has a financial interest may have a conflict of interest
only if the appropriate governing board or committee
decides that a conflict of interest exists.
Article III
Procedures
1. Duty to Disclose
In connection with any actual or possible conflict of interest,
an interested person must disclose the existence of
the financial interest and be given the opportunity
to disclose all material facts to the directors and
members of committees with governing board delegated
powers considering the proposed transaction or arrangement.
2. Determining Whether
a Conflict of Interest Exists
After disclosure of the financial interest and all material
facts, and after any discussion with the interested
person, the interested person shall leave the governing
board or committee meeting while the determination
of a conflict of interest is discussed and voted upon. The remaining board or committee members shall
decide if a conflict of interest exists.
3. Procedures for Addressing
the Conflict of Interest
a. An interested
person may make a presentation at the governing board
or committee meeting, but after the presentation,
he shall leave the meeting during the discussion of,
and the vote on, the transaction or arrangement involving
the possible conflict of interest.
b. The President
of the governing board or Chairman of the committee
shall, if appropriate, appoint a disinterested person
or committee to investigate alternatives to the proposed
transaction or arrangement.
c. After exercising
due diligence, the governing board or committee shall
determine whether the Organization can obtain with
reasonable efforts a more advantageous transaction
or arrangement from a person or entity that would
not give rise to a conflict of interest.
d. If a more advantageous
transaction or arrangement is not reasonably possible
under circumstances not producing a conflict of interest,
the governing board or committee shall determine by
a majority vote of the disinterested directors whether
the transaction or arrangement is in the Organization’s
best interest, for its own benefit, and whether it
is fair and reasonable. In conformity with the above determination
it shall make its decision as to whether to enter
into the transaction or arrangement.
4. Violations of the
Conflicts of Interest Policy
a. If the governing board or committee has
reasonable cause to believe a member has failed to
disclose actual or possible conflicts of interest,
it shall inform the member of the basis for such belief
and afford the member an opportunity to explain the
alleged failure to disclose.
b. If, after hearing the member’s response
and after making further investigation as warranted
by the circumstances, the governing board or committee
determines the member has failed to disclose an actual
or possible conflict of interest, it shall take appropriate
disciplinary and corrective action.
Article IV
Records of Proceedings
The minutes of the governing board and all committees with
board delegated powers shall contain:
a. The names of
the persons who disclosed or otherwise were found
to have a financial interest in connection with an
actual or possible conflict of interest, the nature
of the financial interest, any action taken to determine
whether a conflict of interest was present, and the
governing board’s or committee’s decision as to whether
a conflict of interest in fact existed.
b. The names of
the persons who were present for discussions and votes
relating to the transaction or arrangement, the content
of the discussion, including any alternatives to the
proposed transaction or arrangement, and a record
of any votes taken in connection with the proceedings.
Article V
Compensation
a. A voting member
of the governing board who receives compensation,
directly or indirectly, from the Organization for
services is precluded from voting on matters pertaining
to that member’s compensation.
b. A voting member
of any committee whose jurisdiction includes compensation
matters and who receives compensation, directly or
indirectly, from the Organization for services is
precluded from voting on matters pertaining to that
member’s compensation.
c. No voting member
of the governing board or any committee whose jurisdiction
includes compensation matters and who receives compensation,
directly or indirectly, from the Organization, either
individually or collectively, is prohibited from providing
information to any committee regarding compensation.
Article VI
Annual Statement
Each director, principal officer and member of a committee
with governing board delegated powers shall annually
sign a statement which affirms such person:
a. Has received
a copy of the conflicts of interest policy.
b. Has read and
understands the policy.
c. Has agreed
to comply with the policy, and
d. Understands
the Organization is charitable and in order to maintain
its federal tax exemption it must engage primarily
in activities which accomplish one or more of its
tax-exempt purposes.
Article VII
Periodic Reviews
To ensure the Organization operates in a manner consistent
with charitable purposes and does not engage in activities
that could jeopardize its tax-exempt status, periodic
reviews shall be conducted. The periodic reviews shall, at a minimum, include
the following subjects:
a. Whether compensation
arrangements and benefits are reasonable, based on
competent survey information, and the result of arm’s
length bargaining.
b. Whether partnerships,
joint ventures, and arrangements with management organizations
conform to the Organization’s written policies, are
properly recorded, reflect reasonable investment or
payments for goods and services, further charitable
purposes and do not result in inurement, impermissible
private benefit or in an excess of benefit transaction.
Article VIII
Use of Outside Experts
When conducting the periodic reviews as provided for in Article
VII, the Organization may, but need not, use outside
advisors. If outside experts are used, their use shall
not relieve the governing board of its responsibility
for ensuring periodic reviews are conducted.
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